Inspection list- what to look out for when your tenant is moving in



Your house is ready for occupation. As a landlord or a property manager you have done all the necessary repairs and upgrades to your home in order to ensure that it is in good condition and appealing to a tenant. You Are now in luck because your efforts have paid off and you now have a new tenant.  Before handing over the house keys to the tenant, there are certain move-in procedures that need to be fulfilled such as screening of the tenant to ensure that he is the best fit for the tenancy and signing of the tenancy agreement and the inspection of the house.

It is important to perform inspection of the house before the tenant moves in. It is imperative to ensure that the condition of the house has been confirmed by both the landlord and the tenant and the same has been put in writing. The importance of the inspection is to ensure that the facility is in good condition and the building is safe for occupation. It is also used to resolve any conflicts that may be raised by either the landlord or tenant at a later date after occupation.

What do you need to perform this move-in inspection?

You need a well written list that details the condition of the house.  This list should be done in duplicate so that both the landlord and the tenant will each have copies for their records.

What is the content of an inspection list ?

An inspection list should contain the following items.

  1. Manager’s name or the landlord’s name.
  2. Tenant name.
  3. Address of the rental unit.
  4. Amount of the security deposit paid by the tenant.
  5. Date when the security deposit was paid.
  6. The date when the inspection was done.
  7. Signature fields for both the tenant and the landlord or manager.

It should then highlight the state of all the rooms by specifying the rooms i.e Kitchen, Bedroom, living room etc It should list all the facilities in the rooms and the fixtures. The following items can be included in the inspection checklist.

  1. The general cleanliness of the room.
  2. Sink.
  3. Counters.
  4. Light fixtures.
  5. Cabinets.
  6. Oven/ range.
  7. Outlets.
  8. Walls & ceilings.
  9. Windows.
  10. Floor.
  11. Shower.
  12. bathrooms.
  13. Heating system.
  14. Door locks
  15. fan / Ac

The inspection list should describe all the items/ equipments/ fixtures found in the house and the general state of the house.

How do you carry out the inspection?

At the time of the inspection it is highly advisable to carry the task in the presence of the tenant. Verify the condition of the house and check off the list after the tenant has confirmed the same. When you have finished both you and the tenant should sign and make sure to leave your tenant with his copy.

Make sure you keep your inspection list well in your records. At the time the tenant will be vacating, you can use the inspection list once again to confirm if the house is in good condition. The inspection list can be used to identify areas that will need repair or upgrade. It will also be used to determine if the tenant will be liable since you handed over the keys to him when the house was in good condition. Any matters or disputes arising, can be resolved using the inspection list as a reference.

If you don’t have an inspection list, go ahead and create one. If you don’t have one, you will find yourself making repairs which are tenant related hence you undergo some losses. An inspection list keeps such losses in check.

What items do you have on your inspection list ?



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